Now more than ever, risk management in event planning leads the meeting professional’s list of concerns. Incidents like the recent Las Vegas and San Bernardino shootings, or threats natural disasters of Zika virus or hurricanes, have meeting planners honing their risk assessment plans. Highly pressured meeting professionals plan an average of five to nine events per year, however, spending approximately two full weeks on the road each year, according to a recent study featured on MeetingsImagined, stretching the resources and expertise of even the most expert planners.
Beyond initial risk assessments, traffic and waste management plans, and emergency protocols, the best risk management in event planning hinges on familiarity with local customs, laws, vendors and officials. Collaborating with a qualified DMC (destination management company) in the development of your event design prevents neglect of local destination considerations such as weather patterns, traffic issues, noise or alcohol ordinances that can cause mistakes, mix-ups or misadventure.
And beyond back-up or contingency planning, practiced DMCs provide an invaluable level of reassurance when accidents occur or missteps transpire. First-class destination management professionals provide priceless support and on-the-spot reinforcement should a natural or manmade disaster occur during (or prior to) your event.
Southern California is blessed with fabulous weather but calamities can still occur. Whether it’s a rare Sig-Alert that threatens a group transfer to LAX or torrential rainstorm during a drought year, your local DMC partner will be vital to your success in overseeing alternative arrangements. For example, Relevé Unlimited supported a high-end financial services President’s Club that was grounded in Santa Barbara on 9/11, providing alternative activities and comfort to stranded attendees.
Should an accident occur, reputable DMCs provide their own liability protection: These multiple layers of insurance protect planner clients and offer them peace of mind during events.
Risk management in event planning certainly includes multiple checklists in the meeting professional’s arsenal of planning tools, but perhaps the best defense in thwarting misfortune is a solid collaboration with their onsite DMC partner.
Relevé Unlimited has been the ultimate Planner’s Partner throughout Southern California since 1992 — contact President Diane Hamilton to find out how we can support your next event in Santa Barbara, Los Angeles and Orange County (including Ojai, Beverly Hills, Santa Monica, Huntington Beach, Anaheim, Newport Beach, and Dana Point).